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Personal video for event organizers
Short answer: Event organizers use Yibily to invite speakers, thank sponsors and follow up with attendees and exhibitors personally. Each person gets a video with their name in your voice, their company's website on screen, and the next step, such as booking a sponsorship call or registering for the next event.
Who this is for
- Conference and summit organizers who look after sponsors, speakers and exhibitors.
- Meetup, chamber and association event leads who run regular events.
- Webinar and virtual event hosts who follow up with registrants and guests.
- Trade show teams who follow up with people who visited their booth.
Use cases
- Sponsors: a personal pitch to past sponsors you know, and a thank-you after the event with their website on screen.
- Speakers: an invitation to a speaker you have a connection with, and a thank-you after their session.
- Attendees: a thank-you after the event, with a link to the recordings or the next date.
- Exhibitors: a follow-up on how the event went for them and what to book next year.
- Before the event: a reminder with the date, time and link to join. See reminders.
- Booth visitors: a follow-up to each person you spoke to. See networking and referrals.
Why it fits events
After an event, sponsors, speakers and attendees all receive a flood of follow-up email. A video that says their name and shows their company's website stands out, and it can carry the one next step you need from them.
Which plan fits
Event follow-ups come in bursts. Growth (50 videos a month) or Pro (90) usually covers sponsors, speakers and VIP guests for one event. For a large attendee list, contact us. See pricing.
Before you send
- Send to people who registered, attended, sponsored or spoke, and who agreed to hear from you.
- Use the email or LinkedIn thread you already have with each person. You send each video yourself.
- Check your event's privacy notice covers follow-up messages to attendees.
How revisions work
- Name, link and website fixes: free, up to 2 per contact video, within 10 days of the video being built. We rebuild only that contact's video.
- Greeting re-take (saying the name again): $0.50 per contact video.
- Changing part of your main message: $2.50 per 15 seconds of new wording, or part of 15 seconds. A 5-second change is $2.50. A 20-second change is $5.00. The same at every length.
- Re-cutting the whole main message: $0.50 per second of the main being re-cut. An uploaded main video gets the same 75% discount.
Frequently asked questions
How do event organizers use personal video?
To thank sponsors, invite and thank speakers, and follow up with attendees and exhibitors. Each person gets a video with their name in the organizer's voice and their company's website on screen.
Can I send a video to every attendee?
Each attendee gets their own version, but send only to people who registered and agreed to hear from you. For large lists, contact us.
Can I use it to find new sponsors?
Use it with sponsors you know or were introduced to, not cold lists. It works best as the follow-up after a first conversation.
Can I use it for virtual events?
Yes. Send a reminder before the event and a thank-you after, with the recording link in your message.
Ready to try it?
Join the waitlist and we will let you know when your spot is ready.
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